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Meeting:
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SMRI Townhall meetings
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Date:
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Jan 2021
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Lead:
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Steve, Dennis, Kim
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Location:
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Zoom
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New Items To Be Discussed
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1
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Attendance: Mtg1 30 people
Mtg 2 18 people
Mtg 3 22 people
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2
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Introducing members, roles
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3
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AirFence
- Deteriorating. We need sponsors, financial need her to let everyone know. 1500/section, 10 needed (Cedric, JTom (Permian), Kenny Greene, Alan, Xen, Marc, Randy (possible) will buy a section if others will be presaled) get groups of friends together.
- Being looked into storing it with Charlie so we can protect our investment.
- Grant money available? Roadracing world action fund to help us get a better price, but the grant has diminished essentially. If we aligned with a school, would be able to get more.
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4
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Rider recruitment
- Discussed a MRA type race license, to do a mock race on the end of the track days, and a more gradual race license
- New rider welcoming committee for new track and race day riders if wanted.
- Try to get to more social events (if able) volunteering to be at the booth to help recruit will be counted towards volunteer hours (canopies cobranded)
- Nick Ienatshc to do clinic and schools for David Pierce, gives us fee for the day, we can divide it by a number and cap it at a number of riders. Suggests we divide it into half days (2 half day schools, one facility fee for the day, double the racers)
- Getting other clubs out to see how the track feels, demos around the track. Brian, steve kim for clinics.
- Getting 250s and renting them out to a brand-new racer, loosely following rogers program.
- MiniGP, strider, stacyc, ovale, to get kids involved and create the new generation of riders.
- Be clear that it easy to take a street bike and prep for the track day. That a race bike is not a necessary purchase to do that.
- Jtom – fees were a complaint
- Simply – the track is the safest, cheapest way to ride your bike as fast as possible. Mentor at extra cost, cameras at extra cost, recruit at the dealerships – for track days not just racers.
- Mentoring so that it is one on one- hard to follow when you don’t know how to follow, there are 3 riders following, new bike, new track day experience. Walking the track, to point out markers, having one instructor on a bike so it can be seen without having to focus on riding themselves.
- Steve, Chris, Rob to help build a 250 if we can get one donated or borrowed.
- Ask for gear from old racers. Riders, to donate
- Open lapping suggested (one slow, one fast group) not much different from our track days – may be more risky
- The crest to hand out some track day tickets
- Nathan – encourage new riders, representatives introduce themselves take them under their wing, in order to welcome them, track walk, walk them through how to prep a race bike, why we modify, how to do it.
- Diversify events for revenue – street ride with entry fee that reduces the overhead costs, expanding visibility,
- The diversity of the events could allow us to do destination rides, events to bring in revenue if the track is closed. To retain ridership
- Can new riders be considered volunteer hours?
- How can we do events, even on smaller scale with COVID?
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5
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Track & facilities
- JTom – lease, relationship with Charlie, track in better condition
- Agreed to hold rates, hold the third weekend May-Oct as long as the governor does not apply covid regulations.
- Charlie is filling cracks, and cleaning up the surface. Adding a bit of grit to ensure we have traction vs slip on that
- Have discussed our issues – bathroom, swept clean, overall condition of facility, garbage collection,
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6
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Volunteers, support for club
- Justin wants to ride Saturdays, a track marshall is needed, Steve will work afternoons, but we do want a permanent person. Greg Sterosky volunteered for morning, Steve afternoon!
- Gate person required when the track is hot!!
- Crash needs a trailer – Chris Franco has one
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7
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Finances
- We will be taking a restructure, slight increase based on the average number of racers (20/1.8 races) additional fees would be the GP purse fees, transponders
- Now -track days paid for race days, used to be opposite
- Abolish membership fee??
- Ideas: Cut fees for race licensing/school, be able to connect with track,
- Marc – how much is racing going to cost, what is a tiered structure going to look like? Marc wants specifics. Transparency to the expenses, what can we cut? (ambulance by hour, track fee, ama insurance, website, cc processing, po box, workers)
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8
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Mandatory 8 hours volunteer per race member
- Corner working, working lunch hour
- Control riding during lunch for baggers, non-regular racers/rider
- Put events up and updated the website.
- Suggest shirts, colors to show officials, mentors, corner workers, etc. – something for new riders to put on the pits to let members know they are new to welcome them, or give them space when on the track.
- Keith updated to sponsors.
- Social media (facebook and Instagram (NEW) to share events, photos, sponsors, videos, youtube videos!, Facebook/Instagram live. Requests that emails remain the main direct communication. (3 times, 3 notifications for events, volunteers needed (1 month, 2 weeks, 3 days)
- Clean the leathers. loaners out there during the service weekend.
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9
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Sponsors –
- -Tiered sponsor for less that $350 class sponsorship, we will take whatever dime so that we can run smoothly, put logos on flyers
- Social media – share websites, events, pictures.
- Not much of a Harley turnout, but we did have a few turn out for a track day. David Pearson to do another track day to put the Harley and KTMs on the track
- Demonstrate value and support back to the sponsors.
- Cards requested with bike and rider needs/requirements so that they are easy to hand out to potential riders.
- Take SMRI meetings to sponsors/dealers rider bikes so that it creates awareness.
- Podcasts, livecasts with 2 representatives April to roll out in May from the coffee shop, also can do like a demo on how to build a race bike, or race prep. Can do every other month or so throughout the season. Roll out schedule now April to demo/walk through race prep do a show & sign to bring awareness to club.
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Website updated
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Marc would like to be a part of the track cleanup and assessment.
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We would like to help with the track infrastructure. Clean facilities bathrooms, garbage, electrical not working.
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COVID - The track was in the news for non-compliance, nothing has been rescinded. We need to pay attention to photos posted without masks, not following rules. Enforcement of the mask wearing as a corporation. Comply to the state regulations.
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Pranab – needing to get out to the track, willing to meet up and help get people to the track. Helping them prep street bike at track. UBER for racebikes! – utilize social media.
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Harley – a session for riders on track days. Track surface for dragging floorboards?? This is a concern.
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North/South cup challenge - Sponsor for a purse, Kim in contact with Roger.
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Procedures to handle issues, provide job descriptions so you know who to go talk to, more meetings to let everyone know how we are feeling
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